Clearing House Specialist

Milwaukee, WI
Full Time
Entry Level
We are seeking a highly organized and detail-oriented Clearing House Specialist to manage and audit customer and subcontractor contracts with precision and consistency. This role requires a sharp eye for anomalies, strong communication skills, and the ability to push back when necessary while maintaining a neutral, solutions-driven mindset. You’ll serve as a critical checkpoint in our contract lifecycle, ensuring all agreements align with company standards, compliance regulations, and financial expectations. This role will be remote. 

DUTIES & RESPONSIBILITES:
  • Review and audit customer contracts for accuracy, completeness, and compliance prior to processing in NetSuite.
  • Create and manage subcontractor pricing and contracts in collaboration with the operations team. Identify and escalate non-compliant or inconsistent contract terms.
  • Ensure all contracts meet internal compliance standards, including accurate documentation, terms, pricing, and approval workflows. Escalate irregularities or discrepancies for resolution.
  • Review acquisition contracts for payment terms, CPI increases, auto-renewals, and other critical clauses. Flag unusual items and ensure alignment with company policies.
  • Act as a neutral liaison between internal teams including Sales, Operations, Accounting, and General Management. Push back when necessary to uphold compliance and contractual standards.
  • Gather information and correlate all services in regard to any “slip and fall” claims.
  • Responsible for spot checking all snow maps and uploading into Viaesys system.
  • Aggregate seasonal subpay and submit to accounting department. This involves collecting and verifying subpay data for each season, ensuring accuracy, and timely submission to the accounting team for processing.
  • Identify bottleneck issues and update systems to address inefficiencies. This includes analyzing current workflows to pinpoint areas causing delays, proposing solutions to streamline processes, and implementing system updates to enhance overall efficiency.
  • Provide training to end users on specific systems and process flows. This entails developing training materials, conducting training sessions, and offering ongoing support to ensure users are proficient in utilizing the systems and following the established process flows
  • All other duties as assigned.
QUALIFICATIONS:
  • Proficient in Excel and Microsoft Office
  • Familiarity with CRMs and/or ERP/accounting platforms
  • Bachelor’s degree in Business Administration or related field (preferred but not required)
  • Highly organized with meticulous attention to detail
  • Strong verbal and written communication skills
  • Demonstrate the ability to identify and resolve complex issues efficiently and effectively. Proven track record of analyzing problems, developing innovative solutions, and implementing changes to improve processes and outcome

BENEFITS:
  • Competitive salary based on experience
  • Medical, dental and vision insurance benefits
  • Company-sponsored Group Term Life & Short-Term Disability insurance
  • 401k retirement plan with company match
  • Paid vacation and holidays
  • Fitness reimbursement

Winter Services is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law.
 
Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*